Terms of Service

Last updated: October 9, 2026

1. About Potluck Coordinator

Potluck Coordinator is an iOS app that helps groups organize shared meals and potluck events. Hosts share a join code or invite link with guests. Guests join the event, RSVP, and claim what they're bringing, with optional dietary tags and dish photos. The app syncs events, claims, and RSVPs across devices via Apple CloudKit. We build Potluck Coordinator. No account or email registration is required to use the app.

2. Who Can Use Potluck Coordinator

Potluck Coordinator is intended for users aged 13 and older. By using the app, you confirm that you are at least 13 years old. If you are under 18, you represent that you have obtained parental or guardian consent to use the app and agree to these Terms.

3. Permitted Uses

- Create and host potluck events with a join code - Invite guests by sharing a join code or invite link - Claim, unclaim, and update items you're bringing to an event - Add dietary tags, serving counts, notes, and photos to dishes - RSVP to events with your party size and view guest attendance - Share photos of your dishes to the Community feed, visible to all Potluck Coordinator users (you can turn this off per-photo or disable it entirely in Settings)

4. Prohibited Uses

- Creating events intended to mislead, defraud, or harm other users - Uploading photos or content that is illegal, offensive, or violates third-party rights - Reverse engineering, decompiling, or tampering with the app - Automating event creation or claim actions via scripts or bots - Sharing Potluck Pro features with users who have not paid (Potluck Pro is tied to the host's Apple ID) - Using the app in ways that violate Apple's App Store Guidelines

5. CloudKit and Data Sync

Potluck Coordinator uses Apple CloudKit to sync event and item data across devices in real time. Event data, including event names, item lists, dietary flags, guest RSVPs, and photos, is stored in Apple's CloudKit public database and is accessible to anyone with the event's join code.

By creating or joining an event, you understand that: - Event data is stored in Apple's CloudKit infrastructure - Anyone with the join code can access the event, view items, and claim spots - You should not include sensitive personal information in event names, item names, or notes - Hosts can lock or archive events at any time to freeze further edits

Core event data is stored in Apple CloudKit under Apple's privacy practices (apple.com/privacy). Potluck Coordinator also operates its own backend infrastructure for the Community Feed feature (see section 8 and our Privacy Policy, section 4a).

6. Potluck Pro Subscription

Potluck Coordinator is free to use. Potluck Pro is an optional auto-renewing subscription sold through Apple's App Store:

- Potluck Pro Monthly: $3.99 per month - Potluck Pro Yearly: $29.99 per year, with a 3-day free trial for eligible new subscribers

Prices are in US dollars and may vary by country. Payment is charged to your Apple ID when you confirm the purchase, or when a free trial ends. Your subscription renews automatically at the same price for the same period unless you turn off auto-renew at least 24 hours before the current period ends. You can manage or cancel your subscription in your Apple ID account settings (Settings > your name > Subscriptions). Canceling stops future renewals; you keep Pro until the end of the period you paid for.

Potluck Pro unlocks for the host: - Unlimited potlucks (free: 1 per month) - Unlimited host photos, plus guest photo uploads at your events - Custom join codes - All 15 share card themes - Per-guest insights breakdown - Dietary tags when adding dishes

Guests are always free. Earlier customers who bought the one-time Pro unlock keep Pro access with no subscription.

Refunds: Refunds are handled by Apple according to their refund policy. Contact Apple Support to request a refund. We do not process refunds directly.

Restore Purchases: Tap "Restore Purchases" on the Potluck Pro screen to reactivate Pro on a new device signed in to the same Apple ID.

6b. Android App

On Android, the sections above about Apple, the App Store, Apple ID, iCloud and CloudKit sync apply as follows. Purchases and billing go through Google Play under Google Play's terms: subscriptions renew automatically until you cancel them in Google Play under Payments and subscriptions, and refunds follow Google Play's policies. Apple's Standard EULA in section 7 does not apply to the Android app. Events are stored through our relay service as described in our Privacy Policy. The Prohibited Uses and User Content rules apply in full; references to Apple's App Store Guidelines mean Google Play's Developer Program Policies on Android.

To report a name, dish or note that breaks these Terms, use Report Content in the event's menu or email support@potluckcoordinator.com.

7. Apple's Standard EULA

In addition to these Terms, your use of Potluck Coordinator is governed by Apple's Licensed Application End User License Agreement (EULA), which you can read here: https://www.apple.com/legal/internet-services/itunes/dev/stdeula/

If there is a conflict between these Terms and Apple's EULA, Apple's EULA prevails.

8. User Content

When you add item names, notes, photos, or other content to an event, you retain ownership of that content but grant Potluck Coordinator a limited license to store and display it within the app (via CloudKit) for the purpose of providing the service.

Community Feed Photos: When you add a photo to an event and the "Share to Community feed" toggle is on (the default), that photo is also submitted to our Community Feed for review. By sharing a photo to the Community Feed, you grant Potluck Coordinator a non-exclusive license to display that photo publicly within Potluck Coordinator for all users. Community Feed photos are moderated before they appear publicly. You can opt out of Community Feed sharing per-photo at upload time, or disable it entirely in Settings. To request removal of a previously submitted Community Feed photo, email support@potluckcoordinator.com.

You are solely responsible for the content you submit. You agree not to upload content that: - Is illegal, defamatory, harassing, or threatening - Infringes on the intellectual property or privacy rights of others - Contains malware, spam, or automated scripting - Violates Apple's App Store Guidelines - Contains people's faces, personally identifying information, or content you do not have the right to share

We reserve the right to remove content that violates these Terms or applicable law.

9. Intellectual Property

Potluck Coordinator, including its design, code, graphics, and user interface, is owned by Potluck Coordinator and protected by copyright, trademark, and other intellectual property laws. You are granted a limited, non-exclusive, non-transferable, revocable license to use the app for personal, non-commercial purposes. You may not copy, modify, distribute, reverse engineer, or create derivative works from Potluck Coordinator.

10. Disclaimer of Warranties

Potluck Coordinator is provided "AS IS" and "AS AVAILABLE" without warranties of any kind, whether express or implied. We do not warrant that: - The app will function without interruption or errors - CloudKit sync will always be instantaneous or available - Event data will be preserved indefinitely (CloudKit subject to Apple's data retention policies) - The app is free from bugs or security vulnerabilities

11. Limitation of Liability

To the maximum extent permitted by applicable law, Potluck Coordinator and its officers, directors, employees, and agents shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to your use of Potluck Coordinator. Our total aggregate liability shall not exceed the amount you paid to us in the twelve (12) months preceding the claim, or $10 USD if you have paid nothing.

12. Indemnification

You agree to indemnify, defend, and hold harmless Potluck Coordinator from and against any claims, liabilities, damages, costs, or expenses arising out of your use of Potluck Coordinator, your violation of these Terms, or your violation of any third-party rights.

13. Governing Law and Jurisdiction

These Terms are governed by applicable law, without regard to conflict of law principles. Disputes shall be resolved in courts of competent jurisdiction.

14. Arbitration Agreement and Class Action Waiver

Agreement to Arbitrate: You and Potluck Coordinator agree that any dispute arising out of these Terms or your use of Potluck Coordinator (except IP or injunctive relief claims) will be resolved by binding arbitration under AAA Consumer Arbitration Rules.

Class Action Waiver: All proceedings will be on an individual basis; no class actions or consolidated proceedings.

Opt-Out: You may opt out within 30 days of first use by emailing support@potluckcoordinator.com with your name and a clear opt-out statement.

15. GDPR: Additional Terms for EU/EEA Users

Data Controller: Potluck Coordinator (support@potluckcoordinator.com) is the data controller. Legal Basis: Contractual necessity (Art. 6(1)(b)) for event sync; consent (Art. 6(1)(a)) for photo uploads. Your Rights: Access, rectify, erase, restrict, port, and object. Contact support@potluckcoordinator.com. Data Transfers: Event data stored in Apple CloudKit under Apple's GDPR commitments and Standard Contractual Clauses. Withdrawing Consent: Delete your events or uninstall the app at any time.

16. CCPA/CPRA: Additional Terms for California Residents

We do not sell or share your personal information. You have the right to know, delete, and correct. Contact support@potluckcoordinator.com to exercise rights. We will not discriminate against you for exercising CCPA/CPRA rights.

17. Termination

We reserve the right to suspend access to Potluck Coordinator if you violate these Terms. You may stop using the app at any time by uninstalling it. Uninstalling does not delete event data stored in CloudKit; hosts can manually archive or delete events within the app before uninstalling.

18. Changes to These Terms

We may update these Terms from time to time. Material changes will be communicated via in-app notice. Continued use constitutes acceptance.

19. Contact

Email: support@potluckcoordinator.com Company: Potluck Coordinator Location: United States